Insurance Management Services (IMS) provides this notice to describe our privacy practices and our commitment to protecting the privacy and security of your personal and protected health information.
In order to effectively administer claims, provide quality customer service and other services on behalf of your group health plan, it is necessary for IMS to receive and or disclose personal and protected health information. IMS may disclose to employers, plan administrators, health care providers, other group health plans, insurers, service providers and/or business associates. Such information may be made available through enrollment forms, medical claims, medical reports, coverage history and other sources e and forms necessary to effectuate claim administration, treatment, payment and health care operations.
The information IMS may receive and/or disclose may include your name, Social Security number, address, date of birth, telephone number, marital status, gender, dependent information, claim information and employment information. While this list is not all inclusive, it gives you an idea of the type of information we are referring to in this notice.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA), in part, establishes new standards for healthcare privacy and security. IMS does receive protected health information (PHI) from, and on behalf of, our customers that are subject to HIPAA. IMS is committed to protecting the privacy and security of personal and protected health information in a manner that is consistent with our customer´s legal obligations. IMS has developed a privacy and security compliance program for our personnel that take into account HIPAA privacy and security standards and reasonable practices in the healthcare industry.
IMS understands that storing and transmitting data in a secure manner is essential. IMS stores your personal and protected health information using industry standard physical, technical and administrative safeguards to secure data against foreseeable risks, such as unauthorized use, access, disclosure, destruction and modification. Certain information containing personal and protected health information that is displayed or received via Internet Web browser technology is transmitted in a secured environment using 256-bit SSL encryption. You have a right to be notified if a breach of your unsecured PHI occurs.
In certain circumstances, IMS may be required by law to obtain from you separate, written authorization in order to disclose personal and protected health information, such as uses and disclosures of psychotherapy notes.
IMS will never sell or rent any of your personal information to third parties for marketing purposes and only share your personal information with third parties as described in this policy.